Office Hours
Monday-Friday 8am - 4pm
(closed noon to 1pm)
608-532-6831
Fax 608-532-6340
The Avoca Village Office is located at 401 Wisconsin Street.
Village President - Janet Perkins
Village Trustees
Diana Cole
Doris Kienitz
Mary Brennum
Randy Prestwood
Tom Frommell
Dale Peterson
Clerk/Treasurer - Suzie Ziebarth
Deputy Clerk/Treas. - Dan Bomkamp
Public Works Director - Mike Bartles
Maint./Streets - Dean Yanske
Village Attorney - Brian McGraw
PO Box 619
106 N. Wisconsin Ave.
Muscoda, WI 53573
Assessor - Gardiner Appraisal Service
Box 525
McFarland, WI 53558
VILLAGE OF AVOCA
REGULAR BOARD MEETING
JULY 19, 2010
PRESIDING: Meeting was called to order by Village President Janet Perkins at 7:00 p.m. in the Village Hall meeting room.
ROLL CALL: Mary Brennum, Tom Frommell, Doris Kienitz, Dale Peterson, Randy Prestwood, Janet Perkins and Village Clerk/Treasurer were present. Dianna Cole was absent.
PROOF OF PUBLICATION: Proof of publication was published in the 07/15/2010, edition of the Muscoda Progressive, posted at the Post Office, Royal Bank and the front door of the Village Hall.
CONSIDER ORDER OF AGENDA: No action taken
PUBLIC COMMENT: Arnold and Tony Bomkamp appeared before the Board asking to negotiate more on the flooding easements that are being purchased from the Village of Avoca. President Janet Perkins informed the Bomkamps that they would have to contact Village Attorney, Ben Southwick to discuss the flooding easement negotiations. Arnold and Tony Bomkamp asked the Village Board if the Village would help pay for the project that is being done to Morrey Creek in the Township of Pulaski. Arnold Bomkamp stated that the estimated cost of the project is anywhere from $17,000-$18,000.00. Arnold and Tony Bomkamp were informed by the Board, to submit a letter to the Village requesting for funding to the Morrey Creek Project. The Board stated that the letter would be forwarded to the Department of Commerce for review if the Village does not use all the grant monies that they have been awarded. It is stressed to the Bomkamps that the Village has no idea what the determination will be by the Department of Commerce.
CONSIDER MEETING MINUTES: Motion, Kienitz/Frommell to approve the minutes from the 6/14/2010, Regular Board Meeting, 6/21/2010, Special Board Meeting, and the 6/30/2010, Hazard Mitigation Planning Meeting. (Passed: 6 ayes, 0 nays)
CAMPGROUND ATTENDANT’S REPORT: Sue Muetz informed the Board that everything has been going very good and she has not had any complaints from the campers.
A. ONE-WAY STREET THROUGH CAMPGROUND: Motion, Prestwood/Peterson to have a one-way street going through the campground starting on Pine Street. Village Clerk is asked to have a resolution drawn up on the one-way street. (Passed: 6 ayes, 0 nays)
B. CHANGE LOCATION OF CAMPGROUND SIGNS: Motion, Prestwood/Frommell to have the campground sign that is located on First Street removed and placed at a different location. It was discussed that there are too many campers going down First Street and along Lakeshore Drive and having difficulty finding the campground. (Passed: 6 ayes, 0 nays)
ZONING ADMINISTRATOR’S REPORT: None
POLICE REPORT: Officer Oyen presented and reviewed his written report. Motion, Frommell/Kienitz to approve the police report. (Passed: 6 ayes, 0 nays)
PUBLIC WORKS REPORT:
A. BIDS TO REPLACE SIDEWALK ON THE EAST SIDE OF SIXTH STREET BETWEEN MAIN STREET & WISCONSIN STREET: Motion, Kienitz/Frommell to approve the bid from Putz Masonry in the amount of $3,619.00 to replace the sidewalk on the east side of Sixth Street, between Main Street & Wisconsin Street. Roll call: Frommell, aye; Kienitz, aye; Peterson, aye; Prestwood, aye; Brennum, aye; Perkins, aye. (Passed: 6 ayes, 0 nays)
B. CONSTRUCTION BID FROM J&M BUILDING SUPPLY TO REPAIR THE BETTY HAYES SHELTER: Motion, Frommell/Peterson to approve the bid from J&M Building Supply, Inc. in the amount of $3,098.50, which includes a steel roof, deck, and vinyl siding, to make improvements to the Betty Hayes Shelter. Roll call: Kienitz, aye; Peterson, aye; Prestwood, aye; Brennum, aye; Frommell, aye; Perkins, aye. (Passed: 6 ayes, 0 nays)
C. BID FROM BOB PHILLIPS LLC. FOR ALUMINUM WALKWAY AT THE AVOCA BOAT DOCK: Motion, Peterson/Prestwood to approve the bid from Bob Phillips LLC., in the amount of $2,000.00 to build an aluminum walkway that will be hooked to the existing ramp, with additional floats as needed. Roll call: Peterson, aye; Prestwood, aye; Brennum, aye; Frommell, aye; Kienitz, aye; Perkins, aye. (Passed: 6 ayes, 0 nays)
D. UPDATE ON FIRE STATION FLOOR: Mike Bartels informed the Board that he is working on prices to repair the floor. He stated that no money was budgeted in the “2010” budget to have the floor repaired. The floor repair at the Fire Station will be discussed for the “2011” budget.
E. ELECTRICAL METERS IN PERMANENT CAMP-SITES: Mike stated that he and Campground Attendant, Sue Muetz has talked about the permanent campsites having electrical meters put on their sites. Motion, Kienitz/Frommell to have the meters put on the priority list and check into the cost of having this done. This topic will be discussed with the Budget Committee. (Passed: 6 ayes, 0 nays)
Mike informed the Board that the storm drain across from Lynch’s Bart & Grill was completely filled and had to be cleaned. Mike also informed the Board that the mosquito fogger has quit and he didn’t know if he was going to be able to fix it. He said the fogger was purchased in 1965 from the Village of Muscoda. The Village Board agreed to have the purchasing of a new mosquito fogger added to the priority list and brought before the Budget Committee.
Motion, Kienitz/Frommell to approve the Public Works report. (Passed: 6 ayes, 0 nays)
CLERK TREASURER’S REPORT: Village Clerk presented her written report.
A. WMCA SCHOOLING: Village Clerk informed the Board that her third year at the WMCA Schooling went very well. Susie stated that she picked up some very good ideas and the schooling is always very interesting in learning what other municipalities are doing.
B. REVIEW PRIORITY LIST: Village Board reviewed the priority list.
C. STATEMENT OF DELINQUENT TAXES-OWED BY DOUG BAHR: Village Clerk informed the Board that she received the statement of delinquent taxes owed by Doug Bahr from the County. Village Clerk stated that she spoke with Doug Bahr and was informed by him that the delinquent taxes would be taken care of in September of 2010.
D. BACK-UP SYSTEM FOR VILLAGE COMPUTER: Village Clerk informed the Board that she received a bid for a five day back-up system for the Village computers from Applied Micro for $444.97. Motion, Kienitz/Peterson to purchase the back-up system for the village computers from Applied Micro at the cost of $444.97. (Passed: 6 ayes, 0 nays)
E. Review Avoca Rural Fire & EMS District Revenues/Expenses: District Clerk/Treasure, Lauri Lins had the Avoca Rural Fire & EMS District’s revenues/expenses for the Village Board to review.
Motion, Frommell/Peterson to approve the Clerk/Treasurer’s report. (Passed: 6 ayes, 0 nays)
COMMITTEE REPORT: Randy Prestwood informed the Board that the Depot Committee met and discussed of having the Depot pressure washed, primed, painted, and replace the fascia and soffit. He stated that Frank Bart would do the painting at no charge. The Village Board stated that the work could get started with no cost to the Village at this time.
START PLANNING FOR THE AVOCA’S 150TH ANNIVERSARY CELEBRATION: Motion, Prestwood/Frommell to have the budget committee start budgeting for the Village of Avoca 150th anniversary celebration, which will be held in “2020”. (Passed: 6 ayes, 0 nays)
APPLICATION FOR TEMPORARY CLASS “B”/CLASSB” RETAILER’S LICENSE TO THE AVOCA & RURAL FIRE DEPARTMENT FOR THE JULY 24, 2010, WATER FIGHT AT THE AVOCA LEGION PARK: Motion, Kienitz/Frommell to approve the Temporary Class “B”/Class B” retailer’s license to the Avoca & Rural Fire Department for the July 24, 2010, water fight at the Avoca Legion Park. (Passed: 6 ayes, 0 nays)
TEMPORARY OPERATOR’S LICENSE FOR THE JULY 24, 2010, AVOCA & RURAL FIRE DEPARTMENT WATER FIGHT: Motion, Frommell/Prestwood to approve temporary operator’s license to Brad Harris, Steve Kienitz, and Melissa Salis for the July 24, 2010, Avoca & Rural Fire Department water fight
PURCHASE PAINT FOR THE AVOCA & RURAL EMS OFFICE: Motion, Peterson/Prestwood to have the Village purchases the paint to have the Avoca & Rural EMS office painted. (Passed: 6 ayes, 0 nays)
OPERATOR’S LICENSE FOR CHERYL D. DOBBS, KAY ENDRESEN, JOHN L.SWINEHART AND DANIELLE COCKROFT: Motion, Kienitz/Frommell to approve the operator’s license for Cheryl D. Dobbs, Kay Endresen, John L. Swinehart, and Danielle Cockroft contingent on back ground check by Officer Oyen. (Passed: 6 ayes, 0 nays)
APPLICATION FOR TEMPORARY CLASS “B” RETAILER’S LICENSE TO THE AVOCA ROD-N-GUN CLUB FOR THE SEPTEMBER 3-5, 2010, LABOR DAY CELEBRFATION: Motion, Peterson/Prestwood to approve the Avoca Rod-N-Gun Club’s application for a Temporary Class “B” Retailer’s License for the September 3-5, 2010, Labor Day Celebration at the Avoca Ball Diamond Shelter. (Passed: 6 ayes, 0 nays)
TEMPORARY OPERATOR’S LICENSE FOR THE SEPTEMBER 3-5, 2010, LABOR DAY CELEBRATION: Motion, Kienitz/Frommell to table until the August 9, 2010, Regular Board meeting because temporary operator’s license names were not given to Board at this time. (Passed: 6 ayes, 0 nays)
FIREWORKS DONATION FOR “2011”: Motion, Frommell/Prestwood to donate $1,500.00 for the “2011” Fireworks Display. (Frommell, Prestwood, Peterson voted aye; Perkins, Kienitz, Brennum voted nay. Motion ended in a tie, therefore it did not pass. Motion, Kienitz/Brennum to donate $1,000.00 to the “2011” Fireworks Display. (Passed: 4 ayes, 2 nays)
PAYMENT OF BILLS: Motion, Kienitz/Frommell to pay the bills presented. (Passed: 6 ayes, 0 nays)
CLOSED SESSION FOR THE PURPOSE OF CONSIDERING EMPLOYMENT, PROMOTION, COMPENSATION OR PERFORMANCE EVALUATION DATA OF ANY PUBLIC EMPLOYEE OVER WHICH THE GOVERNMENTAL BODY HAS JURISDICTION OR EXERCISES RESPONSIBILITY UNDER WIS STATS 19.85 (1)(c): Motion, Prestwood/Frommell to go into closed session for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility under Wis Stats 19.85 (1)(c). Roll call: Peterson, aye; Prestwood, aye; Brennum, aye; Frommell, aye; Kienitz, aye; Perkins, aye. (Passed: 6 ayes, 0 nays)
RECONVENE TO OPEN SESSION: Motion, Frommell/Peterson to reconvene to open session. (Passed: 6 ayes, 0 nays)
CONSIDER ANY ACTION TO BE TAKEN: Motion, Frommell/Prestwood to send a survey to Village residents to have them determine if the residency requirement for the Village Police Officer should be taken out of the contract. (Passed: 6 ayes, 0 nays)
ADJOURNMENT: Motion, Kienitz/Frommell to adjourn the meeting. (Passed: 6 ayes, 0 nays) Meeting adjourned at 8:52 p.m.
Susan Ziebarth, Village Clerk
