Government

Office Hours

Monday-Friday 8am - 4pm

(closed noon to 1pm)

608-532-6831

Fax 608-532-6340

The Avoca Village Office is located at 401 Wisconsin Street.

Village President - Janet Perkins

Village Trustees

Jim Everson

Doris Kienitz

Mary Brennum

Randy Prestwood

Tom Frommell

Dale Peterson

Clerk/Treasurer - Suzie Ziebarth

Deputy Clerk/Treas. - Dan Bomkamp

Public Works Director - Mike Bartles

Maint./Streets - Dean Yanske

Animal Control - Randy Higbee

739-2700

Village Attorney - Brian McGraw

PO Box 619

106 N. Wisconsin Ave.

Muscoda, WI 53573

Assessor - Gardiner Appraisal Service

Box 525

McFarland, WI 53558

If you are worried about your pipes freezing, let your water run and call the Village Office to let us know.

You only need about the thickness of a pencil lead to keep the pipes from freezing.

If you call, you will get a Balance Adjustment each month for the extra water and sewer used.

You MUST call to let us know at 532-6831

ATTENTION AVOCA RESIDENTS

Please be sure to keep your sidewalks free of ice and snow.

Citations will be given if snow and ice accumulates on your walks.

New Village Ordinance

Pet owners are required to pick up after their dogs and cats if they walk them in the Village.

.VILLAGE OF AVOCA

REGULAR BOARD MEETING

FEBRUARY 8, 2010

PRESIDING: Meeting was called to order by Village President Janet Perkins at 7:00 p.m. in the Village Hall meeting room.

ROLL CALL: Mary Brennum, Jim Everson, Tom Frommell, Doris Kienitz, Dale Peterson, Randy Prestwood, Janet Perkins and Village Clerk/Treasurer were present.

PROOF OF PUBLICATION: Proof of publication was published in the 02/04/2010, edition of the Muscoda Progressive, posted at the Post Office, Royal Bank and the front door of the Village Hall.

PUBLIC COMMENT: None

CONSIDER ORDER OF AGENDA: Board agreed to move agenda #9 after agenda item #6.

CHERI PHILLMORE ICHO-ADDITIONAL DONATION TO HUMANE SOCIETY: Cheri Pillmore appeared before the Board and explained that the Iowa County Humane Society will no longer accept stray and abandoned animals from the Village of Avoca. She stated that financially they can’t afford to house animals for $250 per year. Cheri stated that for the past two years the Village gave $500 a year and the ICHS asked for a 10% increase for 2010. Motion, Everson/Kienitz to donate an additional $300.00 to the Iowa County Humane Society for “2010”. (Passed: 7 ayes, 0 nays)

ST. PATRICK’S COMMITTEE: Jan Bahr and Linda Lewis appeared before the Board to give an update on the St. Patrick’s day celebration that is going to be held on Saturday March, 20, 2010. They asked if any information was found regarding a porta-potty for the celebration. Village Clerk stated that she contacted Nature’s Way and was informed that a handicapped porta-potty would cost $120.00 and a standard one would cost $90.00. She stated that it would be delivered on Friday, March19, 2010. Motion, Kienitz/Prestwood to have the Village pay the rental on the handicap porta-potty at the cost of $120.00 for the St. Patrick’s Day celebration. (Passed: 7 ayes, 0 nays)

MIKE REUTER-WISCONSIN BUILDING INSPECTOR: Mike Reuter appeared before the Board to discuss the Harold Ziebarth and Ingalls property. He stated that he has been talking to the Ziebarths about the home repairs. Ziebarth’s informed Mike Reuter that the roof has been re-placed and they are planning on tearing off the front porch and painting the home. Mike informed the Board that he feels the house is fixable and the family plans on getting it fixed up. Motion, Prestwood/Frommell to give the time frame of June 1, 2010, for the Ziebarths to have the home painted and the front porch removed. (Passed: 7 ayes, 0 nays) Mike Reuter is instructed to have the home re-inspected at that time.

Mike Reuter informed the Board that there is one garage on the Ingalls property that needs to come down because it is beyond repairing. The second garage could be fixed up with a conditional permit. Motion, Brennum/Everson to have Mike Reuter send a letter informing the Ingalls to remove the garage that is not fixable and get a conditional use permit for the garage that can be fixed-up by March 31, 2010. If the garage is not removed and a conditional permit is not applied for, citations will be issued.

(Passed: 7 ayes, 0 nays)

BART NIES, DELTA-3 ENGINEERING-STORM WATER/FLOOD WATER PROJECT DESIGN: Bart Nies appeared before the Village Board with the Proposed Storm Water Control Improvements Plan for the Village of Avoca. He stated that these plans are not 100% final but are complete for design purposes. Motion, Peterson/Prestwood to go ahead with the Storm Water/Flood Water Project plans having the berm on the west side of First Street, from D Street to the South side of Hwy. 133 at Miller’s driveway.

RELOCATION ORDER FOR FINAL DESIGN OF VILLAGES’ FLOOD CONTROL PROJECT: Motion, Frommell/Brennum to approve the Relocation Order for the Final Design of Village’s Flood Control Project. Roll call: Everson, aye; Frommell, aye; Kienitz, aye; Peterson, aye; Prestwood, aye; Brennum, aye; Perkins, aye. (Passed: 7 ayes, 0 nays)

HIRE PROFESSIONAL REAL ESTATE APPRAISER FOR VILLAGE’S FLOOD CONTROL PROJECT: Motion, Prestwood/Frommell to approve Dan Ericksen as the Real Estate Appraiser for the Village’s Flood Control Project. (Passed: 7 ayes, 0 nays)

CONSIDER MEETING MINUTES: Motion, Peterson/Frommell to approve the minutes as corrected from the 1/11/2010, Regular Board Meeting, 1/19/2010, Building Committee Meeting, 1/25/2010, Ordinance & Policy Committee Meeting, and 2/4/2010, Special Board Meeting. (Passed: 7 ayes, 0 nays)

ZONING ADMINISTRATOR REPORT: Dick Olson appeared before the Board and informed them that he has been working on a Land Use Change Application for Gloria and Pam Sturdevant and he assisted Mike Reuter on village building inspections. Motion, Everson/Prestwood to approve the Zoning Administrator’s report. (Passed: 7 ayes, 0 nays)

ALTERNATE FOR AVOCA FIRE & EMS DISTRICT: President Janet Perkins informed the Board that she would like to appoint Glenn Rodgers as the Avoca Fire & EMS District alternate. (Passed: 7 ayes, 0 nays)

VILLAGE ANIMAL CONTROL OFFICER: President Janet Perkins informed the Board that Animal Control officer Randy Higbee has moved to Lone Rock. She stated that he would still be interested in the position if the Board would agree on having him. Randy told Janet that he would not charge the Village mileage when coming from Lone Rock to Avoca to pick up an animal. Motion, Prestwood/Everson to continue with having Randy Higbee as the Village’s Animal Control Officer on a two month trial basis.

Motion, died with 3 ayes, 4 nays. Motion Peterson/Frommell to approve having Officer Oyen be the Animal Control Officer. (Passed: 4 ayes, 3 nays)

POLICE REPORT: President Janet Perkins informed the Board that Officer Oyen was given permission to be absent for the Board meeting. A written report was given to each Board member. Motion, Frommell/Kienitz to approve the Police report. (Passed: 7 ayes, 0 nays)

PUBLIC WORKS REPORT: Public Works Director, Mike Bartels informed the Board that he is working on getting quotes to inspect and clean the reservoir.

BALL DIANMOND FENCE QUOTES: Motion, Prestwood/Frommell to approve the 390 ft of 96”high chain link fencing from Qual Line Fence in the amount of $6,788.32 that will be installed at the ball diamond. Roll call: Kienitz, aye; Peterson, aye; Prestwood, aye; Brennum, aye; Everson, aye; Frommell, aye; Perkins, aye. (Passed: 7 ayes, 0 nays)

Motion, Peterson/Prestwood to approve the Public Works report. (Passed: 7 ayes, 0 nays)

CLERK TREASURER’S REPORT: Village Clerk presented her written report.

VILLAGE CALENDAR OF EVENTS: Village Clerk informed the Board that she was contacted by Glenn Rodgers about putting a calendar of events in the monthly newsletter. She informed him that she would put it on the agenda for discussion and consideration. The Village Board agreed that a monthly calendar would be a good idea for the monthly newsletter. The newsletter will start the month of February. Residents are to contact the Village Office if there is an event that could be on the calendar.

UPDATE PROPERTY ON NORTH FIRST STREET OWNED BY LOUIS WRIGHT: There are trees located on the two lots that are owned by Louis Wright that are falling towards North First Street and there are concerns that the trees could fall on a moving vehicle. Motion, Kienitz/Everson to have the trees removed and apply the cost to the tax roll. (Passed: 6 ayes, 1 nay, Randy Prestwood opposed)

COMMITTEE REPORT: None

CELL PHONES FOR PUBLIC WORKS, CAMPGROUND ATTENDANT, & POLICE OFFICER: Motion, Everson/Peterson to purchase the government package from US Cellular for $80.00 a month. Phones would be used by the Campground Attendant, Public Works Director, and Police Officer. (Passed: 6 ayes, 0 nay, Mary Brennum opposed)

ALCOHOL SERVED IN THE COMMUNITY BUILDING & VILLAGE HALL GYM MAY 29, 2010, FOR GRADUATION PARTIES (LINDA & DAVID LEWIS & CARLA BRADLEY): Motion, Everson/Prestwood to approve alcohol to be served in the Community Building and Village Hall Gym, May 29, 2010, for Graduation Parties. (Passed: 7 ayes, 0 nays)

VILLAGE OF AVOCA LAND USE CHANGE/CONDITIONAL USE APPLICATION: Village Clerk stated that she found an application on file in the Village Clerks office; therefore, no action needs to be taken.

ORDINANCE #283, AN ORDINANCE AMENDING CHAPTER 10, TO ADD SECTION 10-144, ANIMAL FECES TO BE REMOVED FROM PUBLIC OR PRIVATE PROPERTY BY OWNER: Motion, Frommell/Prestwood to approve Ordinance #283, an Ordinance to amend Chapter 10, add Section 10-144, Animal Feces to be removed from public or private property by owner. Roll call: Peterson, aye; Prestwood, aye; Brennum, aye; Everson, aye; Frommell, aye; Kienitz, aye; Perkins, aye. (Passed: 7 ayes, 0 nays)

ORDINANCE #284, AN ORDINANCE AMENDING CHAPTER 90, TRAFFIC & VEHICLES-SECTION 90-146, ALTERNATE SIDE PARKING AND 90-147, NIGHT PARKING RESTRICTIONS: Motion, Frommell/Prestwood to approve Ordinance #284, An Ordinance amending Chapter 90, Traffic & Vehicles, Section 90-146, Alternate Side parking and 90-147, Night Parking Restrictions. Roll call: Prestwood, aye; Brennum, aye; Everson, aye; Frommell, aye; Kienitz, aye; Peterson, aye; Perkins, aye. (Passed: 7 ayes, 0 nays)

RESOLUTION #546, AUTHORIZING THE VILLAGE OF AVOCA TO CARRY OVER RESERVES INTO THE “2010” GENERAL BUDGET: Motion, Kienitz/Prestwood to approve Resolution #546, authorizing the Village of Avoca to carry over the Reserves in the amount of $101,144.00 into the “2010” General Budget. Roll call: Brennum, aye; Everson, aye; Frommell, aye; Kienitz, aye; Peterson, aye; Prestwood, aye; Perkins, aye. (Passed: 7 ayes, 0 nays)

LAKE DREDGING OPTIONS: Motion, Prestwood/Frommell to look into the costs of dredging Avoca. Village Clerk will check into the costs and writing a grant for the Lake dredging. (Passed: 7 ayes, 0 nays)

CAMPGROUND SITES DISCOUNT FOR FAMILY REUNION OVER 4TH OF JULY WEEKEND: The Jim Walmer family has asked to rent the Park Shelter for the 4th of July weekend for a family reunion. The family would like to know if they would be able to rent at least twelve campsites at a discounted price. Motion, Prestwood/Peterson to allow a 15% discount on the campground sites if they pay in advance. (Passed: 7 ayes, 0 nays)

YEARLY CAMPGROUND PAYMENT FEE SCHEDULE FOR SCOTT HAUKE: Scott Hauke sent Campground Attendant, Sue Muetz a letter asking permission to pay his “2010” Camping fee in four installments of $125.00 instead of two installments of $250.00. Sue informed him that this would have to be approved by the Village Board. Motion, Prestwood/Frommell to approve Scott Hauke pay his “2010” Camping fee in four installments of $125.00, instead of two installments of $250.00. Final payment is due by 5/15/2010. (Passed: 7 ayes, 0 nays)

PAYMENT OF BILLS: Motion, Prestwood/Everson to pay the bills presented. (Passed: 7 ayes, 0 nays)

ADJOURNMENT: Motion, Kienitz/Prestwood to adjourn the meeting. Meeting adjourned at 8:55 p.m. (Passed: 7 ayes, 0 nays)