VILLAGE OF AVOCA
SPECIAL BOARD MEETING
FEBRUARY 27, 2017
PRESIDING: Meeting was called to order by Village Clerk, Susie Ziebarth, at 7:00 p.m. in the Village Hall Meeting room.
ROLL CALL: Joel Bauman, Jeff Fraser, Doris Kienitz, Ryan Salis, Stacey Wardell, and Village Clerk were present. Janet Perkins was absent.
PROOF OF PUBLICATION: Agenda was posted on the front door of the Village Hall, Royal Bank, and Post Office.
Motion, Salis/Kienitz to appoint Jeff Fraser to conduct the Village Board meeting in the absence of Janet Perkins. (Passed: 5 ayes, 0 nays)
TIF APPLICATION FOR LESA NONDORF: Motion, Salis/Wardell to approve $35,000.00 of the TIF funds to Lesa Nondorf for improvements of the Antler Bar. Improvements include remove siding, insulate and install steel on north wall. And remove and replace roof with steel. The total project cost is estimated by MZ Construction, Inc. in the amount of $45,000.00 in which the TIF funds will pay $35,000.00. Roll call: Fraser, aye; Kienitz, aye; Salis, aye; Wardell, aye; Bauman, aye. (Passed: 5 ayes, 0 nays)
PAINT VILLAGE OFFICE AND RESTROOMS: Village Clerk requested from the Board to have the Village Office and restrooms painted during the remodeling of the Village Office. Motion, Kienitz/Bauman to have the Village office and restrooms painted during the remodeling of the Village Office, which funds will also be paid by TIF funds. (Passed: 5 ayes, 0 nays)
MIKE BARTEL’S TICKET FROM THE SNOW PLOW ACCIDENT: Motion, Salis/Wardell to pay the ticket that Mike Bartels received from the snow plow accident in the amount of $175.30. Roll call: Fraser, aye; Kienitz, aye; Salis, aye; Wardell, aye; Bauman, aye. (Passed: 5 ayes, 0 nays)
NEW CELL PHONE PLAN FOR PUBLIC WORKS, POLICE, AND CAMPGROUND ATTENDANT: Motion, Bauman/Wardell to purchase the new cell phone plan for the police department, public works department, and campground attendant. Mike Bartels informed the Board that they will cost less than the present plan, with the exception of the cost of the phones. (Passed: 5 ayes, 0 nays)
FERMENTED MALT BEVERAGES SERVED IN THE VILLAGE HALL GYM, MARCH 18, 2017: Motion, Kienitz/Salis to approve fermented malt beverages served in the Village Hall Gym, March 18, 2017, for a St. Patrick’s Day Celebration by Linda & David Lewis. (Passed: 5 ayes, 0 nays)
GRANT ACCEPTANCE LETTER FOR THE BUILDING IMPROVEMENT GRANT PROGRAM: Motion, Kienitz/Wardell to approve the grant acceptance letter for the Building Improvement Grant Program. (Passed: 5 ayes, 0 nays)
RESCIND MOTION ON RESOLUTION #583, CARRYING OVER RESERVES INTO THE “2017” BUDGET FROM THE FEBRUARY 20, 2017, BOARD MEETING: Motion, Bauman/Salis to rescind the motion on Resolution #583, Caring over Reserves from the “2016” budget into the “2017” budget. (Passed: 5 ayes, 0 nays)
ADDITIONAL AMOUNT ON PURCHASING THE “2017” POLICE VEHICLE: Officer Carey informed the Board that the cost of purchasing increased $3,500.00 because the trade in value was less than what was originally anticipated. Motion, Kienitz/Bauman to approve the additional $3,500.00 for the cost of the new village squad. Roll call: Kienitz, aye; Salis, aye; Wardell, aye; Bauman, aye; Fraser, aye. (Passed: 5 aye, 0 ayes)
RESOLUTION #584, CHANGING THE “2016” GENERAL BUDGET FOR THE VILLAGE OF AVOCA: Motion, Kienitz/Salis to approve Resolution #584, Changing the “2016” General Budget for the Village of Avoca. Roll call: Salis, aye; Wardell, aye; Bauman, aye; Fraser, aye; Kienitz, aye. (Passed: 5 ayes, 0 nays)
RESOLUTION #583, CARRYING OVER RESERVES IN THE AMOUNT OF $95.867.00 INTO THE
“2017” BUDGET: Motion, Bauman/Wardell to approve Resolution #583, to Carry over Reserves in the amount of $95,867.00 into the “2017” Budget. Roll call: Wardell, aye; Bauman, aye, Fraser, ay; Kienitz, aye; Salis, aye. (Passed: 5 ayes, 0 nays)
RESOLUTION #585, AUTHORIZING THE VILLAGE OF AVOCA TO BORROW MONEY FROM ROYAL BANK IN THE AMOUNT OF $102,000.00 TO PURCHASE POLICE VEHICLE, VILLAGE TRACTOR, AND REFINANCE THE BRUSH TRUCK: Motion, Salis/Kienitz to approve Resolution #585, Authorizing the Village of Avoca to borrow money from Royal Bank in the amount of $102,000.00, at two and one half percent interest for seven years to purchase Village police vehicle, tractor, and refinance the brush truck for the Avoca Fire Department. The amount of $21,165.00 will be taken from reserves to put toward the purchase of the police vehicle, village tractor and refinance the fire department brush truck. Roll call: Bauman, aye; Fraser, aye; Kienitz, aye; Salis, aye; Wardell, aye. (Passed: 5 ayes, 0 nays)
COMMUNITY BUILDING WALLS: Village Clerk informed the Board that Janet Perkins had asked to table this item until the March Board meeting. Trustee Ryan Salis stated that the item should be resolved at this regular meeting. There was discussion about all the screws used to hang the banners at the Fisheree and the concern about all the holes in the wood. Motion, Kienitz/Wardell to have all the holes filled and the Fire Department should not use screws or nails to hang their banners. Other ways should be decided on how the banners will hang. (Passed: 5 ayes, 0 nays)
ALLOW RIVERDALE SCHOOL TO USE EASTER BUNNY OUTFIT FOR A SCHOOL PLAY: Motion, Salis/Kienitz to allow Riverdale School to use the Village’s Easter Bunny outfit for a school play. (Passed: 5 ayes, 0 nays)
ADJOURN: Motion, Salis/Bauman to adjourn the meeting. Meeting adjourned at 7:55 p.m. (Passed: 5 ayes, 0 nays)
VILLAGE OF AVOCA
REGULAR BOARD MEETING
MARCH 13, 2017
PRESIDING: Meeting was called to order by Village President, Janet Perkins, at 7:00 p.m. in the Village Hall Meeting Room.
PLEDGE OF ALLEGIANCE
ROLL CALL: Joel Bauman, Doris Kienitz, Ryan Salis, Stacey Wardell, Janet Perkins, and Village Clerk Susie Ziebarth were present. Jeff Fraser was absent.
PROOF OF PUBLICATION: Proof of publication was published in the March 9, 2017, edition of the Muscoda Progressive, posted at the Post Office, Royal Bank and the front door of the Village Hall.
ORDER OF AGENDA: No changes.
Jeff Fraser arrived at 7:05 p.m.
PUBLIC COMMENT: None.
MEETING MINUTES: Motion, Kienitz/Frazer to approve the minutes from the February 20, 2017, Regular Board Meeting and the February 27, 2017 Special Board Meeting. (Passed: 6 ayes, 0 nays)
ZONING ADMINISTRATOR’S REPORT: Dick Olson appeared before the Board stating that Dave Tredinnick should be contacted regarding his property being cleaned-up. Dick stated that Mr. Tredinnick still has a dumpster full and it has been that way since last fall. Dick also informed the Board that Dave Carney would like to build a garage on property that he has purchased that is adjacent to his property, therefore, a Planning Commission meeting will be scheduled. Dr. Stephan and Cheryl Delventhal applied for permits for their property located on Main Street, and Dan Coleman applied for a demolition permit to remove the house located on Seventh Street.
Motion, Salis/Wardell to approve the Zoning Administrator’s report. (Passed: 6 ayes, 0 nays)
POLICE REPORT: Officer Carey was absent because of illness. Officer Carey’s Police report was presented and reviewed.
Fraser/Salis to approve the Police report. (Passed: 6 ayes, 0 nays)
PUBLIC WORK’S REPORT:
A. STATE OF WISCONSIN DNR PHOSPHORUS FINAL FACILITIES PLAN: Mike informed that Board that a letter was received from the DNR, Caitlin O’Connell. The letter stated that additional information is needed because the information did not allow the Village of Avoca eligible for an individual variance based on substantial and widespread social and economic impacts; therefore, the DNR could not approve the phosphorus variance request. The Village has until May 12, 2017, to select a different compliance alternative and submit the proper documentation. Mike stated that he will be talking with Engineer Bart Nies regarding Village options. B. CHAIR LIFT FOR AVOCA VILLAGE HALL: This item will be reviewed and discussed at the April or May Regular Board meeting.
Motion, Bauman/Kienitz to approve the Public Work’s report. (Passed: 6 ayes, 0 nays)
COMMITTEE REPORT: No reports.
CLERK-TREASURER’S REPORT: Village Clerk presented her written treasurer’s report.
A. Date for spring clean up: Village Clerk informed the Board that the date for spring clean-up will be Friday, May 5, 2017.
Motion, Bauman/Fraser to approve the Clerk-Treasurer’s Report. (Passed: 6 ayes, 0 nays)
RAZE ORDERS ON PROPERTIES IN THE VILLAGE OF AVOCA AUTHORIZED BY BUILDING INSPECTOR MIKE REUTER: Motion, Fraser/Wardell to approve raze order on properties in the Village of Avoca authorized by building inspector Mike Reuter. (Passed: 6 ayes, 0 nays)
HOLES THAT WERE PUT IN THE COMMUNITY BUILDING WALLS: President Janet Perkins state that do to her absence last month because of a family emergency she asked to have this item placed back on the agenda. She wanted it confirmed that all the holes in the walls at the Community Building will be plugged and no screws will be placed in the walls again to hang banners. It was confirmed that eye hooks will be used in the future for the Avoca Fisheree Celebration’s banners. All banners will be hung using eye hooks that will extend from one side of the room to the next and advertisements will be hung on a wire.
APPOINT OFFICER CAREY AS THE VILLAGE OF AVOCA’S HUMANE OFFICER: Motion, Fraser/Salis to approve Officer Dan Carey as the Village of Avoca’s Humane Officer. (Passed: 6 ayes, 0 nays)
GENEALOGY GROUP TO USE UP-STAIRS IN THE AVOCA VILLAGE HALL FOR MEETINGS: Motion, Bauman/Wardell to approve individuals to use the up-stairs in the Village Hall for genealogy meetings. (Passed: 6 ayes, 0 nays)
FUNDING IMPROVEMENT FOR THE BOAT DOCK AND BEACH AT THE AVOCA LAKE: Motion, Fraser/Wardell to have the Village of Avoca to look into funding the improvements for the boat dock and beach at the Avoca Lake. (Passed: 6 ayes, 0 nays)
PAY BILLS: Motion, Kienitz/Fraser to approve bills as presented. (Passed: 6 ayes, 0 nays)
ADJOURNMENT: Motion, Fraser/Wardell to adjourn the meeting. (Passed: 6 ayes, 0 nays) Meeting adjourned at 8:15 p.m.
Avoca Village Clerk/Treasurer
MARCH REGULAR BOARD MEETING
MONDAY, MARCH 10, 2017
AVOCA VILLAGE HALL
NOTICE IS HEREBY GIVEN that the Avoca Village Board will meet in the Village Hall meeting room, 401 Wisconsin Street, on Monday, April 10, 2017, 7:00 p.m. This meeting is open to the public and all citizens are invited to attend. In compliance with ADA, we will provide reasonable accommodations for disabled.
1.Call to order 2.Pledge of Allegiance 3.Roll Call 4.Consider order of agenda 5.Proof of publication 6.Public Comment 7.Kristin Thorleifsdottir Ph.D assistant professor-Research Project for village residents walk ability and bike ability of village streets 8.Consider meeting minutes 9.Bart Nies, Delta, 3 Engineering
A. Consider approval for plans for specs for “2017” Street Project
B. Discuss options for WWTF phosphorus for approval
10.Zoning Administrator’s Report 11.Police Report 12.Consider Avoca Fire & EMS District Profit & Loss Statement for January-March, 2017 13. Public Works Report A.Personal Day April 28, 2017, Dale Peterson B.Review Wastewater Facility Inspection
14. Committee Reports
15 Clerk-Treasurer’s Report
A.Consider Summer Food Program B.Consider getting the Library used during the summer
16. Consider a Memorial Placement at the Avoca Ball Diamond in Memory of Dan Wardell
17. Consider recommendation from Planning Commission for Dave Carney
18. Consider George & Dianne Nachtigal sponsoring a “Little Library” for the Village of Avoca
19. Consider purchasing/donation for LED Display Sign
20. Consider Operator’s License for Kayla L. Case
21. Consider Operator’s license for Brooke Steven
22. Consider Application for Temporary Class “B”/Class B” Retailer’s License to the Avoca &
Rural Fire District, May 26-28, 2017, Memorial Day Celebration
23. Consider Temporary Operator’s License for the Avoca & Rural Fire Department Memorial
24. Consider hiring Attorney Eileen Brownlee as Village Attorney along with Brian McGraw
(Brian will be retiring at the end of “2017”)
25. Consider Resolution #586, Authorizing the Village of Avoca TIF to borrowing for the
purpose of the Business Improvement Project for the Village of Avoca
26. Pay Bills
Janet Perkins, Village President