Office Hours
Monday-Friday 8am - 4pm
(closed noon to 1pm)
608-532-6831
Fax 608-532-6340

The Avoca Village Office is located at 401 Wisconsin Street.
Village President - Janet Perkins
Village Trustees
Joel Bauman
Stacey Wardell
Cheryl Delventhal
Brenda Steven
Doris Kienitz
Jeff Fraser
Clerk/Treasurer - Suzie Ziebarth
Deputy Clerk - Liz Wilkinson
Police Officers - Dan Carey
                            
Public Works Director - Mike Bartles
  Public Works & Maint.-Dale Peterson

Village Attorney - Brian McGraw
PO Box 619
106 N. Wisconsin Ave.
Muscoda, WI 53573

Assessor - Gardiner Appraisal Service
Box 525
McFarland, WI 53558



  





VILLAGE OF AVOCA
REGULAR BOARD MEETING
     OCTOBER 16, 2017

PRESIDING:  Meeting was called to order by Village President, Janet Perkins, at 7:00 p.m. in the Village Hall Meeting Room.

PLEDGE OF ALLEGIANCE

ROLL CALL:  Joel Bauman, Cheryl Delventhal, Jeff Fraser, Doris Kienitz, Brenda Steven, Janet Perkins, and Village Clerk Susie Ziebarth were present. Trustee Stacey Wardell was absent.  

PROOF OF PUBLICATION:  Proof of publication was published in the October 12, 2017 addition of Muscoda Progressive, Post Office, Royal Bank and the front door of the Village Hall.

ORDER OF AGENDA:  President Janet Perkins informed that agenda item No. 14, Garbage/Recycling Bid for the Village of Avoca will be moved up and discussed after approval of the meeting minutes. 

PUBLIC COMMENT:  None.

MEETING MINUTES: Motion, Kienitz/Fraser to approve the minutes with corrections from the September 11, 2017, Regular Board Meeting, September 12, 2017, Zoning Board of Appeals Hearing/Meeting, September 13, 2017, Street & Sidewalk Committee Meeting, September 13, 2017, Municipal Building Committee, September 21, 2017, TIF Joint Review Board Meeting, September 26, 2017, Special Board Meeting, October 4, 2017, Park & Campground Committee Meeting, and October 12, Special Board Meeting.  (Passed: 6 ayes, 0 nays)

VILLAGE OF AVOCA GARBAGE/RECYCLING CONTRACT:  Jay Nieson from Waste Management and Doug Enke from Town and Country Sanitation appeared before the Board to answer any questions regarding their garbage/recycling bids. After much discussion of the Village Board motion Steven/Delventhal to approve the bid from Town & Country at $13.00 a month for one 95 gallon tote for garbage and one 95 gallon tote for recycling. This contract will be for five years.  Roll call:  Delventhal, aye; Fraser, aye; Kienitz, aye; Bauman, nay; Perkins, nay.  (Passed:  4 ayes, 2 nays)  There will be a new pickup schedule.  Pickup for garbage and recycles will change Friday to Monday.  Garbage will be picked up weekly on Monday and Recycles will be picked up every other Monday.  This new schedule will start December 1, 2017.   

ZONING ADMINISTRATOR’S REPORT:  Dick Olson was not present. 

CAMPGROUND ATTENDANT’S REPORT:  Village Clerk presented the Campground Attendant’s report. 
She stated that the Village Campground has twenty-five permanent camping sites.  The cost of a permanent site is $550.00 a year plus electric.  Susie stated that there are really no celebrations scheduled for next year and would really like to get ideas on promoting the campground.  Susie stated that the amount collect through September of “2017” was $16,523.98, which is a couple hundred dollars more that the end of September last year.  She also stated that the bathhouse will be paid off in June of 2019.  Motion, Bauman/Fraser to approve the Campground Attendant’s report.  (Passed:  6 ayes, 0 nayes)

COMMITTEE REPORTS:  Motion, Fraser/Steven to approve the Street & Sidewalk, Municipal Building, and Park & Campground Committee reports.  (Passed:  6 ayes, 0 nays)  

POLICE REPORT:  Officer Carey presented his Police Report.  Officer Carey expressed concern that village residence need to apply house numbers to their homes.  He stated how important it is to be able to find the home when someone needs assistance. 
 
Motion, Fraser/Kienitz to approve the Police Report.  (Passed:  6 ayes, 0 nays)

PUBLIC WORK’S REPORT:  Mike Bartels requested vacation for October 28th through November 4, 2017.  Mike informed the Board that the winter equipment is already to go.  He also stated that Dale Peterson will be attending class the week of October 23rd for water certification. 
 
Motion, Steven/Delventhal to approve the Public Work’s report.  (Passed:  6 ayes, 0 nays) 

CLERK-TREASURER’S REPORT:   Deputy Clerk presented the Village Clerk‘s treasurer’s written report.

Village Clerk informed the Board that she would like to set up a finance meeting to prepare the Village of Avoca’s “2018” budget.  October 24, 2017, at 6:30 was approved to meet.

Motion, Fraser/Delventhal to approve the Clerk/Treasurer’s report.  (Passed:  6 ayes, 0 nays) 

ENVIRONMENTAL IMPROVEMENT FUND ITA/PERF APPLICATION FOR THE DNR FOR ANY “2018” PROJECTS:  Motion, Bauman/Kienitz to approve submitting the Environmental Improvement Fund Intent to Apply Priority Evaluation and Ranking to the Department of Natural Resources for the Village of Avoca for any “2018” water funding. (Passed:  6 ayes, 0 nays)

WATER UTIITY RATE INCREASE:  Village Clerk informed the Board that the auditors recommend the water utility review their user fees and consider raising the rates to generate adequate cash revenue for operating activities and future plant replacement or major repairs.  The Water Utility last had a full rate increase in 2000. Motion, Fraser/Steven to have the Village Clerk bring more information back to the November Board meeting regarding neighboring municipal water charges.  (Passed:  6 ayes, 0 nays)

TRUSTEE STACEY WARDELL’S TERM AS BOARD MEMBER:  Trustee Stacey Wardell has not been able to attend Regular Board meetings because of her job conflict.  She had asked a few months if the Board meeting could be changed to Wednesday nights because of her work conflict.  After reviewing the day of the Board meetings it was decided that switching meetings to Wednesday would not work, therefore, the day for Regular Board meetings will stay on Mondays unless a meeting has to be re-scheduled.  Stacey informed Village President, Janet Perkins that she will get back to her before the November Board with her decision of staying on the Village Board.  

UPDATE ON THE AVOCA VILLAGE POST OFFICE:  The Village of Avoca will be getting a mobile post office that will be parked in the Village of Avoca’s parking lot.  It will be open 8:30 a.m.12:30 p.m. Monday through Friday.  Village Clerk was informed that more information will be coming regarding the Post Office.

PAYMENT FOR THE TIF PROJECT OF THE RON STURDEVANT PROPERTY:  Motion, Steven/Bauman to pay the TIF amount due to Ron Sturdevant in the amount of $5,370.00 for supplies and Jeff Fraser $3,200.00 for the labor cost of the project.  Roll call:  Fraser, abstained, Kienitz, aye; Steven, aye; Bauman, aye; Delventhal, abstained, Perkins, aye.  (Passed:  4 ayes, 2 abstained)

PAY BILLS:  Motion, Kienitz/Fraser to approve bills as presented.  (Passed:  6 ayes, 0 nays) 

ADJOURNMENT:  Motion, Fraser/Steven to adjourn the meeting.  (Passed:  6 ayes, 0 nays)  Meeting adjourned at 8:35 p.m.

Susie Ziebarth
Village Clerk/Treasurer


VILLAGE OF AVOCA
REGULAR BOARD MEETING
     SEPTEMBER 11, 2017

PRESIDING:  Meeting was called to order by Village President, Janet Perkins, at 7:00 p.m. in the Village Hall Meeting Room.

PLEDGE OF ALLEGIANCE

ROLL CALL:  Joel Bauman, Cheryl Delventhal, Jeff Fraser, Doris Kienitz, Brenda Steven, Janet Perkins, and Village Clerk Susie Ziebarth were present. Trustee Stacey Wardell was absent.  

PROOF OF PUBLICATION:  Proof of publication was published in the September 7, 2017 addition of Muscoda Progressive, Post Office, Royal Bank and the front door of the Village Hall.

ORDER OF AGENDA:  No changes.

PUBLIC COMMENT:  None.

MEETING MINUTES: Motion, Kienitz/Fraser to approve the minutes from the August 14, 2017, Regular Board Meeting, August 21, 2017, Capital Improvements Program Committee Meeting,  and the August 30, 2017, Park and Campground Committee Meeting. (Passed: 6 ayes, 0 nays)

ZONING ADMINISTRATOR’S REPORT:  Dick Olson presented his zoning report which includes the following contacts:
           Nancy Offerdahl – lot line dispute
           Norma Sailing – lot line dispute
           Alyse Beckman – lot line information
           Jeff & Jackie Dux – lot line information
           Lindsey McClaren -  tent removal 
           Ryan Salis – permit for play equipment
           Shawn Dieter – variance for ordinance violation
           Terry Yanske – lot square footage information
           Frank Bart – question regarding an addition dwelling that was denied
           Stephen & Cheryl Delventhal – permit to remodel home at 1006 Lakeshore Dr.
            Ray Peterson – driveway permit
           Daryl Rux – demolition for a trailer house
           Mike Riley – called regarding zoning in the Village
           Dan Coleman - dirt pile has been removed 105 S Seventh

CAMPGROUND ATTENDANT’S REPORT:  Village Clerk informed the Board that the income for the campground at the end of August 2017 was $15,694.98.  She stated that there are five new permanent campers in the campground and one that will be moving out. Susie stated the camper that needs to be removed has not paid for the “2017” seasonal camping.  He will be receiving a certified letter this week stating to remove the camper or the village will be moving it.  The campground committee is working on a new campground brochure that will be ready for the “2018” camping season.   Motion, Fraser/Delventhal to approve the Campground Attendant’s report.  (Passed:  6 ayes, 0 nays)




COMMITTEE REPORTS:  No reports.  

POLICE REPORT:  Officer Carey presented his Police Report and asked if there were any questions.  No
questions were asked.
 
Motion, Kienitz/Delventhal to approve the Police Report.  (Passed:  6 ayes, 0 nays)

PUBLIC WORK’S REPORT: 
A. COMMUNITY BUILDING ROOF REPAIR BID:  Mike Bartels informed the Board that the Community Building roof continues to leak.  He stated that Bel-Air has been here several times to try and fix the leak that started after they replaced the roof.  Mike Bartels received a bid from Mike’s (Biba) Roofing in the amount of $475.00, which included repairing sidewall flashing on the north gable of the Community Building.  Mike Biba stated that the screws were not put in properly; holes in sidewall flashing; and water is getting under sidewall flashing.  He will also repair between bricks with motor mix (caulk) where needed.

Motion, Bauman/Steven to approve the bid from Mike’s Roofing in the amount of $475.00 to do the repair work that is need on the Community Building. His bill will be submitted to Delta 3 Engineering for reimbursement. Roll call:  Delventhal, aye; Fraser, aye; Kienitz, aye; Steven aye, Bauman, aye; Perkins, aye.  (Passed:  6 ayes, 0 nays)

Mike Bartels informed the Board that Bessie Crary’s well ceased to function, therefore a waterline was installed to her property.   Mrs. Crary will be responsible for $550.00 of the installation and the Village will pay the balance of the cost.

Mike stated that he has not heard anything from Delta 3 Engineering regarding the Clearas Water Recovery for the pilot study of the Waste Treatment Plant. 
 
Motion, Fraser/Steven to approve the Public Work’s report.  (Passed:  6 ayes, 0 nays) 

CLERK-TREASURER’S REPORT:   Deputy Clerk presented The Village Clerk‘s treasurer’s written report.

A. COMMITTEES TO MEET FOR PREPARING THE “2018” BUDGET:  Village Clerk informed the Board that the Building & Grounds Committee and Street & Sidewalk will be meeting on Wednesday, September 13, 2017, to prepare for the “2018” Budget.  The Parks and Campground Committee have already met. 
B.UPDATE ON THE WMCA CONFERENCE & ATTEND DISTRICT IV MEETING NOVEMBER 8, 2017:  Village Clerk informed the Board that the WMCA Conference was very informative and very well worth while attending.  Motion, Fraser/Delventhal to approve the Village Clerk to attend the District IV WMCA Conference November 8, 2017.  (Passed:  6 ayes, 0 nays)
C.CLERK ATTEND THE CDBG TRAINING:  Motion, Bauman/Steven to approve the Village Clerk, Deputy Clerk and any of the CDBG Committee members attend one of the CDBG trainings that are held in the month of October 2017.  (Passed:  6 ayes, 0 nays)
D.REVIEW PRIORITY LIST:  Village Clerk had the Board review the priority list to delete the completed projects and add and additional projects. Completed projects include; installing cameras in the park and campground, installing a new floor in the upstairs hallway of the Village Hall and installing railings to the deck on the southeast side of the Village Hall.  Projects added include; ideas of promoting the Village of Avoca.
E.UPDATE ON THE VILLAGE OF AVOCA’S RAZE ORDERS:  Village Clerk informed the Board that the following raze order are still being worked on and should be completed within the next month.  Dave O’Connor, Newberry, and Paula Hayes.

F.UPDATE ON THE TIF JOINT REVIEW BOARD:  Village Clerk informed the Board that the TIF Joint Review Board will be meeting September 21, 2017, at 7:00 in the Avoca Village Hall to review the TIF District for the Village of Avoca.  

FALL STREET BANNERS:  Motion, Kienitz/Delventhal to purchase street banners in the amount of $452.00 to place on street poles for the fall season.  Roll call:  Fraser, aye; Kienitz, aye; Steven, nay; Bauman, nay; Delventhal, aye, Perkins, nay.  (3 ayes, 3 nays, motion lost)

ORDINANCE NO 306, AN ORDINANCE AMENDING 62-32 (A) VIOLATION BY CHILD RELATING TO CURFEW FOR PERSON UNDER 18 YEARS OF AGE:  Motion, Fraser/Kienitz to approve Ordinance No. 306, An Ordinance Amending 62-32(a), Violation by child relating to curfew for person under 18 years of age.  Roll call:  Kienitz, aye; Steven, nay; Bauman, aye; Delventhal, aye; Fraser, aye; Perkins, aye.  (Passed:  5 ayes, 1 nay)

ORDINANCE NO. 307, AN ORDINANCE AMENDING (A) (B), AND CREATING (C), OF CHAPTER 2, ADMINISTRATION, SECTION 2-33, MEETINGS, OF THE VILLAGE MUNICIPAL CODE:  Motion, Bauman/Fraser to approve Ordinance No. 307, An Ordinance Amending (a) (b) , creating (c), of Chapter 2, Administration, Section 2-33, Meetings, of the Village Municipal Code.  Roll call:  Steven, aye; Bauman, aye; Delventhal, aye; Fraser, aye; Kienitz, aye; Perkins, aye.  (Passed:  6 ayes, 0 nays)

OPERATOR’S LICENSE RENEWAL APPLICATIONS FOR STACEY WARDLL & LAURI MARIE MILLER:  Motion, Fraser/Steven to approve operator’s license for Stacey Wardell and Lauri Marie Miller. (Passed:  5 ayes, 0 nays, Joel Bauman abstained) 

EMS RECRUITMENT WITH BRENT COLE: The Village Board met with EMS supervisor Brent Cole to discuss options on recruiting EMS members for the Village of Avoca.  A notice will be put in the newsletter, face book, and village web page.  We will continue on trying to find ways to recruit new members.

GARBAGE/RECYCLING CONTRACT OUT FOR BIDS:  Motion, Fraser/Delventhal to have the garbage/recycling contract put out for bids.  (Passed:  6 ayes, 0 nays)

PAY BILLS:  Motion, Fraser/Steven to approve bills as presented.  (Passed:  6 ayes, 0 nays) 

ADJOURNMENT:  Motion, Fraser/Kienitz to adjourn the meeting.  (Passed:  6 ayes, 0 nays)  Meeting adjourned at 9:45 p.m.

Susie Ziebarth
Village Clerk/Treasurer


VILLAGE OF AVOCA
REGULAR BOARD MEETING
AUGUST 14, 2017

PRESIDING:  Meeting was called to order by Village President, Janet Perkins, at 7:00 p.m. in the Village Hall Meeting Room.

PLEDGE OF ALLEGIANCE

ROLL CALL:  Joel Bauman, Cheryl Delventhal, Jeff Fraser, Doris Kienitz, Brenda Steven, Stacey Wardell Janet Perkins, and Deputy Clerk Liz Wilkinson were present.  

PROOF OF PUBLICATION:  Proof of publication was published in the August 3, 2017 addition of Muscoda Progressive, Post Office, Royal Bank and the front door of the Village Hall.

ORDER OF AGENDA:  No changes.

PUBLIC COMMENT:  None.

MEETING MINUTES: Motion, Fraser/Delventhal to approve the minutes from the July 10, 2017, Regular Board Meeting, July 19, 2017, Park and Campground committee meeting, and July 24 , 2017, Special Board Meeting, with no corrections.  (Passed: 7 ayes, 0 nays)

DELTA 3 ENGINEERING:
A. PAY APPLICATION AND CHANGE ORDER #1 FOR BOB EWERS CONTRACTING:  Motion, Bauman/Wardell to approve pay application #2 in the amount of $41,361.45 to Bob Ewers Contracting for the street construction, and change order #1, contingent on the lien waver being given to Delta 3 Engineering. Roll call:  Delventhal, aye; Fraser, aye; Kienitz, aye; Steven, aye; Wardell, aye; Bauman, aye; Perkins, aye.  (Passed:  7 ayes, 0 nays)
B.REVIEW RIGHT-OF-WAY ON THE WEST SIDE OF THE BERM & CONSIDER ANY ACTION TO BE TAKEN: Dean Putz was asked to not plant or plow on Village property located next to the berm.

ZONING ADMINISTRATOR’S REPORT:  No report.

POLICE REPORT:  Officer Carey presented his Police Report and asked if there were any questions.  No questions were asked.
 
Motion, Kienitz/Delventhal to approve the Police Report.  (Passed:  7 ayes, 0 nays)

PUBLIC WORK’S REPORT:  LWMMI approved a 75% matching Safety Grant. Dale and Mike would like to purchase the Big Easy Lift w/ LHE02 w/MAG02  in the amount of $1,601.00, with the grant paying $500.00 towards the total of the Big Easy Lift.  Motion, Bauman/Fraser to purchase the Easy Lift in the amount of $1,100.00 and the grant will pay $500.00.  Roll Call: Frazier, aye; Kienitz, aye; Steven, aye; Wardell, aye; Bauman, aye; Delventhal, aye; Perkins, ayes.  (Passed: 7 ayes, 0 nays)

Dale asked to take a personal day on Friday, August 11, 2017.

Mike stated that next week there will be individuals at the waste treatment plant doing a phosphorus study. An open house will take place on Wednesday August 16, 2017, for anyone interested in watching the Clearas Water  Recovery, which will show the removing of phosphorus.  Demonstrations will be shown to all interested parties.

Motion, Bauman/ Frasier to approve the Public Work’s report.  (Passed:  7 ayes, 0 nays) 

CLERK-TREASURER’S REPORT:   Deputy Clerk presented The Village Clerk‘s treasurer’s written report.

A.CONSIDER CHANGING DATE FOR THE BOARD MEETING: No action taken. The board agreed to keep the regular boards meeting the second Monday of each month.
B.CONSIDER CAMPER ON SITE H- JON LUND: There have been four attempts to reach Jon Lund about the non-payment and maintenance on his camper.  Jon did finally return the call, and he will be unavailable for the next 7 months, he is unable to take care of his camper, were told we could do what we want with the camper.
     Motion, Wardell/ Steven to start the eviction notice on campsite H. (passed 7 ayes; 0 nays)
C. CONSIDER DATE FOR FALL CLEAN UP- OCTOBER 13TH: Motion, Fraser/ Delventhal to approve October 13, 2017 for fall clean up. (passed 7 ayes; 0 nays)
D.CONSIDER THE AMOUNT OF THE LANDSCAPING EQUIPMENT IN THE “BIG” PROJECT LOAN: Motion, Wardell/Kienitz to approve the landscaping equipment in the “BIG” project loan in the amount of $15,499.20. Roll call: Kienitz, aye; Steven, aye; Wardell, aye; Bauman, aye; Delventhal, aye; Fraser, aye; and Perkins. aye; (Passed  7 ayes 0 nays)
E.CONSIDER FALL STREET BANNERS: Motion, Kienitz/Wardell to table this agenda item until next month. More information needed

COMMITTEE REPORTS:

A.PARK AND CAMPGROUND-CONSIDER PUTTING TOGETHER NEW CAMPGROUND BROUCHERES: Motion, Fraser/ Steven to approve 1000 brochures with the 100 weight, in the amount of $414.94, contingent on proofing of the brochures before they are printed.  Roll Call: Steven, aye; Wardell, aye; Bauman, aye; Fraser, aye; Kienitz, aye; Perkins, aye; ( Passed: 7 ayes 0 nays)
B. CONSIDER CHANGE ORDER FOR DAVE ROBERTS “BIG” PROJECT: (Dave would like to include the cost of two windows) Motion, Bauman/Wardell to approve change order in the amount $1,056.98, which includes two windows to be installed.  Roll call:  Wardell, aye;  Bauman, aye; Kienitz, aye;  Delventhal, abstained; Fraser, abstained; Steven, aye;  Perkins, aye.  ( Passed: 7ayes 0 nays )

CONSIDER BID FOR THE “BIG” PROGRAM FOR RON STURDEVANT PROGRAM: Motion, Kienitz/Wardell to approve improvements in the amount of $8,470.00, contingent that the work starts and is finished by the allotted time.  Roll call: Wardell, aye; Bauman, aye; Kienitz, aye; Steven, aye; Perkins, aye;                           (Passed: 5 ayes, 0 nays, Delventhal and Fraser abstained)

OPERATOR’S LICENSE RENEWAL APPLICATIONS FOR CHERYL DOBBS:  Motion, Fraser/Kienitz to approve operator’s license for Cheryl Dobbs (Passed:  7 ayes, 0 nays, Joel Bauman abstained) 

PAY BILLS:  Motion, Fraser/Delventhal to approve bills and any additional monthly bills that come in at a later date. (Passed:  7 ayes, 0 nays) 

ADJOURNMENT:  Motion, Fraser/Bauman to adjourn the meeting.  (Passed:  7 ayes, 0 nays)  Meeting adjourned at 8:04 p.m.

Liz Wilkinson
Deputy Clerk




VILLAGE OF AVOCA
REGULAR BOARD MEETING
JULY 10, 2017

PRESIDING:  Meeting was called to order by Village President, Janet Perkins, at 7:00 p.m. in the Village Hall Meeting Room.

PLEDGE OF ALLEGIANCE

ROLL CALL:  Joel Bauman, Cheryl Delventhal, Jeff Fraser, Doris Kienitz, Brenda Steven, Janet Perkins, and Village Clerk Susie Ziebarth were present.  Stacey Wardell was absent.    

PROOF OF PUBLICATION:  Proof of publication was posted on the Village web site, Post Office, Royal Bank and the front door of the Village Hall.

ORDER OF AGENDA:  No changes.

PUBLIC COMMENT:  None.

MEETING MINUTES: Motion, Fraser/Delventhal to approve the minutes from the June 12, 2017, Regular Board Meeting, and June 20, 2017, Special Board Meeting, with the correction.  (Passed: 6 ayes, 0 nays)

DELTA 3 ENGINEERING, (no one from Delta 3 was present)
A. PAY APPLICATION FOR BOB EWERS CONTRACTING:  Motion, Kienitz/Fraser to approve pay application #1 in the amount of $12,967.50 to Bob Ewers Contracting for the street construction.  Roll call:  Delventhal, aye; Fraser, aye; Kienitz, aye; Steven, aye; Bauman, aye; Perkins, aye.  (Passed:  6 ayes, 0 nays)

AVOCA &RURAL FIRE & EMS DISTRICT’S PROFIT AND LOSS STATMENT (JAN-JUNE):  Motion,
Kienitz/Fraser to approve the Avoca & Rural Fire & EMS District’s Profit and Loss Statement, January –June, 2017.  (Passed:  6 ayes, 0 nays)

CONSIDER PURCHASING PROPERTY FROM ERIC HOSTETTLER:  Mike Bartels informed the Board that Eric Hostettler confronted him asking if the Village would be interested in purchasing some of his property that is adjacent to the village waste treatment plant.  The village asked what his bottom dollar would be, if the village could annex the property, and discuss the proposal with the Planning Commission.  Motion, Fraser/Delventhal to table this topic until more information is available.

ZONING ADMINISTRATOR’S REPORT:  Dick Olson appeared before the Board stating that he approved a application to install a deck  for a camper in the campground, Dave Roberts improvement to the old post office, and checked on the vacated alley between Fifth and Sixth Street, from William Street going South.

Motion, Fraser/Steven to approve the Zoning Administrator’s report.  (Passed:  6 ayes, 0 nays)

POLICE REPORT:  Officer Carey presented his Police Report and asked if there were any questions.  No questions were asked.
 
Motion, Bauman/Kienitz to approve the Police Report.  (Passed:  6 ayes, 0 nays)

PUBLIC WORK’S REPORT:  Mike Bartels informed the Board that a pump at the waste treatment plant has failed and needs to be repaired. The Board asked Mike if some sand could be hauled into the beach area at the lake.  Mike stated that he would talk to Bob Ewers on getting some sand dug up.  Mike and Dale will get the sand hauled to the beach. Mike informed the Board that Dale will be attending more schooling in October for more required certification .
 
Motion, Fraser/Delventhal to approve the Public Work’s report.  (Passed:  6 ayes, 0 nays) 

CLERK-TREASURER’S REPORT:   Village Clerk presented her written treasurer’s report.
A. SET-UP CAMPGROUND COMMITTEE MEETING:  Village Clerk stated that she would like to have a Park and Campground Committee meeting scheduled to discuss future improvements and a new campground brochure for the Village Park & Campground.  Village Clerk will contact chairperson, Stacey Wardell to set-up a meeting.
B.HIDDEN VALLEYS OF SOUTHWEST WISCONSIN “2018” ADVERTISEMENT:  Motion, Fraser/Bauman to approve having the Village of Avoca’s ad placed in the “2018” Hidden Valleys Southwest Wisconsin book at the cost of $459.80.  Roll call:  Fraser, aye; Kienitz, aye; Steven, aye; Bauman, aye; Delventhal, aye; Perkins, aye.   (Passed:  6 ayes, 0 nays)
C. CLERK & DEPUTY CLERK ATEND THE 37TH ANNUAL WMCA CONFERENCE:  Motion, Bauman/Fraser to have the Clerk and Deputy Clerk attend the 37th Annual WMCA Conference at the Kalahari in Wisconsin Dells with them attending the classes beginning on Tuesday, August 25, 2017, through Friday, August 28, 2017. (Passed:  6 ayes, 0 nays)

COMMITTEE REPORT: None.

OPERATOR’S LICENSE RENEWAL APPLICATIONS FOR RYAN DANIEL PETERSON & CRYSTAL ANN PETERSON:  Motion, Kienitz/Steven to approve operator’s license for Ryan Daniel Peterson & Crystal Ann Peterson.  (Passed:  5 ayes, 0 nays, Joel Bauman abstained) 

PAY BILLS:  Motion, Fraser/Kienitz to approve bills as presented.  (Passed:  6 ayes, 0 nays) 

ADJOURNMENT:  Motion, Fraser/Kienitz to adjourn the meeting.  (Passed:  6 ayes, 0 nays)  Meeting adjourned at 7:42 p.m.

Susie Ziebarth
Avoca Village Clerk/Treasurer



VILLAGE OF AVOCA
REGULAR BOARD MEETING
JUNE 12, 2017

PRESIDING:  Meeting was called to order by Village President, Janet Perkins, at 7:00 p.m. in the Village Hall Meeting Room.

PLEDGE OF ALLEGIANCE

ROLL CALL:  Joel Bauman, Cheryl Delventhal, Jeff Fraser, Doris Kienitz, Brenda Steven, Janet Perkins, and Village Clerk Susie Ziebarth were present.  Stacey Wardell was absent.    

PROOF OF PUBLICATION:  Proof of publication was published in the June 8, 2017, edition of the Muscoda Progressive, posted at the Post Office, Royal Bank and the front door of the Village Hall.

ORDER OF AGENDA:  No changes.

PUBLIC COMMENT:  None.

MEETING MINUTES: Motion, Kienitz/Fraser to approve the minutes from the May 15, 2017, Regular Board Meeting, and May 25, 2017, Board of Review, with corrections.  (Passed: 6 ayes, 0 nays)

ZONING ADMINISTRATOR’S REPORT:  Dick Olson presented his oral report.  He stated that he worked with the following residents on receiving a zoning permit; Charlie Johnson, 6’x9’ addition to existing storage shed; Karen Clark, floating portable deck; and Pan Jensen, 15’x8’ storage shed. He also answered questions for Logie Swinehart regarding the addition he is installing on his garage, Scott Lins on the outdoor heating unit, Darvin Olson on his car port addition, Mr. Corpora regarding a metal container, and Tim Bird’s deck that he is installing.

Motion, Kienitz/Bauman to approve the Zoning Administrator’s report.  

POLICE REPORT:   Officer Carey’s Police report was presented and reviewed.  Officer Carey informed the Board that the body cam seems to be working very well.  He also stated that the properties on Lakeshore are being cleaned up.  Officer Carey stated that he has been talking with residence regarding their unlicensed vehicles, old tires, and weeds and grasses.  He stated that residents are complying. 

Motion, Kienitz/Fraser to approve the Police report.  (Passed:  6 ayes, 0 nays)

PUBLIC WORK’S REPORT: 
A. SPEED BUMPS IN THE CAMPGROUND:  Mike informed the Board that he didn’t think it would be necessary to have speed bumps put in the campground.  The Village Board agreed that speed bumps should not be installed at this time.
Trustee Bauman asked Public Works, Mike Bartels if there is anyway the beach at the Avoca Park could be enlarged.  He stated that there are a lot of people that use the beach and he thinks enlarging the beach would be  a huge improvement for swimmers.  Mike stated that he would check on what needs to be done and the cost to make the improvements to the beach and get back to the board.
      
Motion, Bauman/Steven to approve the Public Work’s report.  (Passed:  7 ayes, 0 nays) 

CLERK-TREASURER’S REPORT:   Village Clerk presented her written treasurer’s report.
A.WORK TO BE DONE ON THE GAZEBO:  Motion, Bauman/Steven to approve the bid from Mike’s Roofing in the amount of $1,645.00 to replace the roof and the bid of $600.00 from Frank Bart to re-paint the gazebo.  Roll call:  Delventhal, Fraser, Kienitz, aye; Steven, aye; Bauman, aye; Perkins, aye.  (Passed:  6 ayes, 0 nays)
B.PURCHASE INFORMATION BOARD FOR VILLAGE HALL AND PARK/CAMPGROUND:  Motion, Fraser/Delventhal to purchase an information board in the amount of $371.00 plus shipping cost to be placed in front of the Village Hall.  Roll call:  Fraser, aye; Kienitz, aye; Steven, aye; Bauman, aye; Delventhal, aye; Perkins, aye.  (Passed:  6 ayes, 0 nays)
C.BORROW BALANCE FOR STREET CONSTRUCTION COST FROM ROYAL BANK:   Motion, Kienitz/Fraser to borrow the balance due for the street construction cost from Royal Bank which is approximately $10,000.00 for one year that will be paid out of the highway aids revenue that will be received next year.  A resolution will be drawn up when the balance due is determined.  Roll call:  Kienitz, aye; Steven, aye; Bauman, aye; Delventhal, aye; Fraser, aye; Perkins, aye. 

COMMITTEE REPORT:
           COUNTRY AT THE CROSSROADS CELEBRATION:  Village Board was informed by Susie Ziebarth that the June 11, 2017, event with Vilas Craig and the NU Counts at the Legion Park went very well with a great turn out.  The Committee will be meeting to decide for future events.

JOAN M. PETERSON RENEWAL APPLICATION FOR CLASS B BEER AND LIQUOR LICENSES:  Motion, Kienitz/Fraser to approve the renewal application for Class B Beer and Liquor Licenses for Joan M. Peterson.  (Passed:  5 ayes, 0 nays, Joel Bauman abstained)

LESA NONDORF RENEWAL APPLICATION FOR CLASS B BEER AND LIQUOR LICENSES:  Motion, Fraser/Steven to approve the renewal application for Class B Beer and Liquor Licenses for Lesa Nondorf.  (Passed:  5 ayes, 0 nays, Joel Bauman abstained)

SAWARAN SING RENEWAL APPLICATION FOR CLASS A BEER AND LIQUOR LICENSES:  Motion, Fraser/Kienitz to approve the renewal application for Class A Beer and Liquor Licenses for Sawaran Sing.  (Passed:  5 aye, 0 nays, Joe Bauman abstained)

CHERYL DELVENTHAL RENEWAL APPLICATION FOR CLASS A BEER AND LIQUOR LICENSES:  Motion, Bauman/Steven to approve the renewal application for Class A Beer and Liquor Licenses for Cheryl Delventhal. (Passed:  4 ayes, 0 nays, Joel Bauman and Cheryl Delventhal abstained)

APPLICATION FOR CIGARETTE LICENSE TO SAWARAN SING:  Motion, Fraser/Kienitz to approve the application to Sawaran Sing for an over the counter cigarette license.  (Passed:  6 ayes, 0 nays)

OPERATOR’S LICENSE RENEWAL APPLICATIONS:  Motion, Fraser/Delventhal to approve operator’s license for the following individuals:  Wayne Nondorf, Mindy Ann McHugh, Lauree M. Aulik, Sumandeep Singh Handa, Jasvir Kaur, Kayla L. Case, John L. Swinehart, Gurpreet Singh, Richard M. Birrenkott, Stephanie Nelson, Lorinda Marie Buelow, Thomas Frommell, Cole Downey, Cinda L. Johnson, Angela Lee Bremmer, and Susan K. Everson.  (Passed:  5 ayes, 0 nays, Joel Bauman abstained) 

PAY BILLS:  Motion, Kienitz/Fraser to approve bills as presented.  (Passed:  6 ayes, 0 nays) 

ADJOURNMENT:  Motion, Fraser/Bauman to adjourn the meeting.  (Passed:  6 ayes, 0 nays)  Meeting adjourned at 8:28 p.m.

Susie Ziebarth
Avoca Village Clerk/Treasure






VILLAGE OF AVOCA
REGULAR BOARD MEETING
MAY 15, 2017

PRESIDING:  Meeting was called to order by Village President, Janet Perkins, at 7:00 p.m. in the Village Hall Meeting Room.

PLEDGE OF ALLEGIANCE

ROLL CALL:  Joel Bauman, Cheryl Delventhal, Jeff Fraser, Doris Kienitz, Brenda Steven, Stacey Wardell, Janet Perkins, and Village Clerk Susie Ziebarth were present.     

PROOF OF PUBLICATION:  Proof of publication was published in the May 4, 2017, edition of the Muscoda Progressive, posted at the Post Office, Royal Bank and the front door of the Village Hall.

ORDER OF AGENDA:  No changes.

PUBLIC COMMENT:  None.

MEETING MINUTES: Motion, Kienitz/Frazer to approve the minutes from the April 10, 2017, Regular Board Meeting, April 17, 2017, Special Board Meeting, and May 4, 2017, Special Board Meeting, with one correction.  (Passed: 7 ayes, 0 nays)

MARK DOYLE, DELTA 3, ENGINEERING:

A. AWARD BIB FOR THE “2017” STREET CONSTRUCTION PROJECT:  Motion, Bauman/Wardell to approve the Street Construction bid to Bob Ewers Contracting, LLC from loan in the amount of $59,123.95 for the Street Construction with Alternate ‘A”-E, Lakeshore Drive, which is approximately 15% below the estimated construction budget amount.  Roll call:  Delventhal, aye; Fraser, aye; Kienitz, aye; Steven, aye; Wardell, aye; Bauman, aye; Perkins, aye.  (Passed:  7 ayes, 0 nays)  The amount of this project exceeds approximately $10,000.00 of the “2017” budget.  Village Clerk was asked to check with Royal Bank on getting a 1-2 loan to pay for the additional cost.  This topic will be discussed at the June 12, 2017, Regular Board meeting.  The streets are will be done are N. Eighth Street from the north side of the shelter to W. Lakeshore Drive and E. Lakeshore to the start of the loop that is located before the boat landing.

B. DNR GRANT FOR BOAT LANDING PROJECT:  Motion, Fraser/Kienitz to have Delta 3, Engineering submit the DNR Grant Application by the September 15, 2017, deadline for the DNR boat landing grant improvements.  Mark informed the Board that this is a 50/50 grant.  (Passed:  7 ayes, 0 nays)

ZONING ADMINISTRATOR’S REPORT:  Dick Olson was not present.

POLICE REPORT:   Officer Carey’s Police report was presented and reviewed.  Officer Carey informed the Board that he would like to purchase an Axon body camera which would show audio and visual at the cost of $411.96.  He stated that this would be a good investment for the village.  Motion, Fraser/Delventhal to have Officer Carey purchase the Axon body camera for $411.96.  Roll call:  Fraser, aye; Kienitz, aye; Steven, aye; Wardell, aye; Bauman, aye; Delventhal, aye; Perkins, aye.  (Passed:  7 ayes, 0 nays)

Motion, Fraser/Wardell to approve the Police report.  (Passed:  7 ayes, 0 nays)



PUBLIC WORK’S REPORT: 
A.CMR REPORT:  Motion, Kienitz/Fraser to approve the Compliance Maintenance Annual
      Report that was presented by Mike Bartels.  (Passed:  7 ayes, 0 nays)

Mike stated that Dale Peterson has taken his certification test and will find out the results within the next 3-4 weeks.

Motion, Wardell/Fraser to approve the Public Work’s report.  (Passed:  7 ayes, 0 nays) 

COMMITTEE REPORT:  No reports.

CLERK-TREASURER’S REPORT:   Village Clerk presented her written treasurer’s report.
A. “2018” COMMITTEE ROSTER:  Motion, Fraser/Wardell to approve the “2018” Committee Roster.  (Passed:  7 ayes, 0 nays)
B. MEMORIAL AT BALLPARK FOR DAN WARDELL:  Motion, Kienitz/Fraser to have Stacey Wardell talk to the family to see what they would like to have done at the ballpark in memory of Dan Wardell. 
C.UPDATE ON SUMMER FOOD PROGRAM:  The Board asked Village Clerk to look more into the Program and see if there would be volunteers available to help out with the serving of meals.

Trustee Joel Bauman left at 7:45 p.m.
Trustee Doris Kienitz thanked the Board for the get-well card and plant that she received from the Board.
 
Motion, Fraser/Delventhal to approve the Clerk-Treasurer’s Report.  (Passed:  6 ayes, 0 nays)


UPDATE ON COUNTRY AT THE CROSSROADS CELEBRATION FOR “2017”:  Village Clerk informed the Board that there have been no little league ball teams scheduled for the event and there has not been enough sponsorship money received to cover the cost of the bands.  Motion, Kienitz/Delventhal to have the Committee decide if the celebration should be cancelled for “2017” because of the lack of funding.  (Passed:  6 ayes, 0 nays)

FEE CHARGE FOR A ZONING PERMIT TO INSTALL A FLAG POLE:  Motion, Kienitz/Steven to not charge for a zoning permit to install a flag pole in the Village of Avoca.  Zoning administrator should be notified to determine the location because of the Lot lines.  (Passed:  6 ayes, 0 nays)

SIDE- BY-SIDE ALLOWED TO BE USED BY THE FIRE DEPARTMENT OVER MEMORIAL DAY WEEKEND:  Motion, Wardell/Delventhal to deny the use of the side-by-side by the Fire Department over the Memorial Day weekend. (Passed:  5 ayes, 1 nay)

WEED NOTICE PROCESS:  Motion, Fraser/Wardell to follow the weed notice ordinance by mailing a letter allowing ten days to get yards mowed.  A $50.00 charge will be given when village has to mow resident’s yard or hires someone to mow their yard along with a $20.00 administration charge. This amount will be added to the tax roll if not paid.  Mike Bartels or Dale Peterson will decide if village has time to mow or hire someone to mow.  (Passed:  6 ayes, 0 nays)

OPERATOR’S LICENSE FOR WILLIAM MUETZ & LAUREE M. AULIK:  Motion, Kienitz/Fraser to approver operator’s license for William Muetz and Lauree M. Aulik.  (Passed:  6 ayes, 0 nays)

PAY BILLS:  Motion, Kienitz/Wardell to approve bills as presented.  (Passed:  6 ayes, 0 nays) 


ADJOURNMENT:  Motion, Fraser/Delventhal to adjourn the meeting.  (Passed:  6 ayes, 0 nays)  Meeting adjourned at 8:15 p.m.

Susie Ziebarth
Avoca Village Clerk/Treasurer















































Heal  the  Earth

Due to a new Federal   regulation,  all water  utilities  are required  to provide  a report  containing  information on their  drinking  water  sources  & quality.

Mike  Bartels  is the contact  person  for the Village  of Avoca  and can be reached  at (608-532-6482),   if you have any questions.

Avoca's   drilled  we [] is located  at 207 N. Fifth Street  and 110 feet deep,  with about 90 to 95 feet of water.

In 1981 the well was drilled  and in 1997 the pump  was pulled and checked  we can now pump 350 gallons  a minute.

There  is approximately   4.2 miles  of water  line in the old system.  In 1997 approximately   2.9 miles of waterline   was added  along First  Street, and Lakeshore  Drive,  Locust  Street,  Campsite  Road  and North Seventh  Street.  There  is approximately   7.1 miles  of water  line in the Village.

In 1984 a 144,000 gallon  concrete  underground   reservoir  was built.  The old underground  concrete  reservoir held  approximately   49,000  gallons  of water.  New  water  mains were  installed  at that time from the reservoir to First and Wisconsin  Street,  east on Wisconsin  Street to Fifth Street,  Main  Street North  to the Railroad Tracks  on Second  Street,  Front  Street  south ton Main  on Sixth Street,  William  Street  north to Wisconsin Street,  east to Seventh  Street.

In  1992 the water  main on Clyde  Street  was looped  from Second  Street  to Fifth Street.

In November   ofl999    the Village  cleaned  the reservoir.  The pump  run for three days to keep the Village  in water  until the bacteriological   Analysis  Report  came back. This report  was prepared  by the State Lab of Hygiene.

In  1999 the water was dug in to the new bath house  at the campground.

In 2004  the reservoir  was inspected  again this has to be done every  five years.

In 2006 the four inch water  mains  on William  Street  from Fifth Street  to Second  Street,  And Second  Street from  William  Street to Main  Street  (Hwy  133) were replaced  with new six inch water  main.  The four inch water  main  on Main Street  from Patten  Street  to Fifth Street  was replaced  with new eight  inch water  main. Approximately   4090  feet of Four  inch water  mains  were replaced.

In 2007  the well was pulled  and checked   this  is done every  10 years.

In 2009   the four inch water  mains on Wisconsin   Street  from Fifth street to Seventh  Street  and sixth street from  Wisconsin   to Main  (HWY  133) were  replaced  with new Eight  inch water  main.The   fall!' inch water main  on Front street from Fifth  Street  to Seventh  street were  replaced  with new eight water  mains.
The  six inch water  mains  on N.Fourth   St , Front  St and N.Fifth  Street   were  replaced  with new eight  water mams.

In 2011  485 feet of  six inch water  main on S 6th Street  was extended  from  Wisconsin  St to William  St.

In 2012  875 feet of six inch water  main on Market  Street  was extended  from from N 5th  Steet to N7th Street and  100 feet of six inch  water main  on N7th  Steet was extended  from Market  Street  to Clyde  Street

In 2014  940 feet of six inch water  main was replaced  On South 3RO Street.   940 feet of six inch water  main on South  4TH  Street.  1,200 feet of six inch and 500 feet of8  inch water  main on South 5TH  Street.



The Village  has developed  a hazard  mitigation  plan for emergency  situations,   including  disaster,  terrorism, vandalism   etc.




























MARCH REGULAR BOARD MEETING
MONDAY, MARCH 10, 2017
AVOCA VILLAGE HALL

NOTICE IS HEREBY GIVEN that the Avoca Village Board will meet in the Village Hall meeting room, 401 Wisconsin Street, on Monday, April 10, 2017, 7:00 p.m.  This meeting is open to the public and all citizens are invited to attend. In compliance with ADA, we will provide reasonable accommodations for disabled.

AGENDA
1.Call to order
2.Pledge of Allegiance
3.Roll Call
4.Consider order of agenda
5.Proof of publication
6.Public Comment
7.Kristin Thorleifsdottir Ph.D assistant professor-Research Project for village residents walk  ability and bike ability of village streets
8.Consider meeting minutes
9.Bart Nies, Delta, 3 Engineering
        A.  Consider approval for plans for specs for “2017” Street Project
        B.  Discuss options for WWTF phosphorus for approval
10.Zoning Administrator’s Report
11.Police Report
12.Consider Avoca Fire & EMS District Profit & Loss Statement for January-March, 2017
13. Public Works Report
A.Personal Day April 28, 2017, Dale Peterson
B.Review Wastewater Facility Inspection
14.  Committee Reports
15   Clerk-Treasurer’s Report
A.Consider Summer Food Program
B.Consider getting the Library used during the summer
16.  Consider a Memorial Placement at the Avoca Ball Diamond in Memory of Dan Wardell
17.  Consider recommendation from Planning Commission for Dave Carney
18.  Consider George & Dianne Nachtigal sponsoring a “Little Library” for the Village of Avoca
19.  Consider purchasing/donation for LED Display Sign
20.  Consider Operator’s License for Kayla L. Case
21.  Consider Operator’s license for Brooke Steven
22.  Consider Application for Temporary Class “B”/Class B” Retailer’s License to the Avoca &
      Rural Fire District, May 26-28, 2017, Memorial Day Celebration
23.  Consider Temporary Operator’s License for the Avoca & Rural Fire Department Memorial
      Day Celebration
24.  Consider hiring Attorney Eileen Brownlee as Village Attorney along with Brian McGraw
       (Brian will be retiring at the end of “2017”)
25.  Consider Resolution #586, Authorizing the Village of Avoca TIF to borrowing for the
       purpose of the Business Improvement Project for the Village of Avoca 
26.  Pay Bills
27.  Adjournment

Janet Perkins, Village President