Office Hours
Monday-Friday 8am - 4pm
(closed noon to 1pm)
608-532-6831
Fax 608-532-6340
The Avoca Village Office is located at 401 Wisconsin Street.
Village President - Janet Perkins
Village Trustees
Diana Cole
Liz Wilkinson
Mary Brennum
Randy Prestwood
Tom Frommell
Dale Peterson
Clerk/Treasurer - Suzie Ziebarth
Deputy Clerk/Treas. - Dan Bomkamp
Police Officer - Jeremy Oyen
Public Works Director - Mike Bartles
Maint./Streets - Dean Yanske
Village Attorney - Brian McGraw
PO Box 619
106 N. Wisconsin Ave.
Muscoda, WI 53573
Assessor - Gardiner Appraisal Service
Box 525
McFarland, WI 53558
VILLAGE OF AVOCA
REGULAR BOARD MEETING
DECEMBER 12, 2011
PRESIDING: Meeting was called to order by Village President Janet Perkins at 7:00 p.m. in the Village Hall meeting room.
PLEDGE OF ALLEGIANCE
ROLL CALL: Mary Brennum, Tom Fommell, Dale Peterson, Randy Prestwood, Liz Wilkinson, Janet Perkins and Village Clerk/Treasurer were present. Dianna Cole was absent.
PROOF OF PUBLICATION: Proof of publication was published in the 12/08/2011, edition of the Muscoda Progressive, posted at the Post Office, Royal Bank and the front door of the Village Hall.
PUBLIC COMMENT: None
ORDER OF AGENDA: No changes were made.
MEETING MINUTES: Motion, Peterson/Frommell to approve the minutes from the November 14, 2011, Regular Board meeting, November 21, 2011, Reading Room Committee meeting, and the November 28, 2011, Special Board meeting. (Passed: 6 ayes, 0 nays)
CAMPGROUND ATTENDANT’S REPORT: Campground Attendant, Sue Muetz informed the Board that the campground is closed for the season.
“2011” CAMPGROUND ATTENDANT’S CONTRACT: Motion, Wilkinson/Prestwood to approve the “2012
1” Campground Attendant’s contract. (Passed: 6 ayes, 0 nays)
ZONING ADMINISTRATOR’S REPORT: Zoning Administrator Dick Olson informed the Board that he has been working with Concrete Forms on the set-backs for a concrete slab for Shirley Rakow’s new home. A zoning permit was granted to Chad Burghagen to move a building and Dean and Joann Putz were given a zoning permit to build a new garage on their rental property. Motion, Prestwood/Wilkinson to approve the Zoning Administrator’s report. (Passed: 6 ayes, 0 nays)
POLICE REPORT: Office Oyen’s written report was presented.
Motion, Wilkinson/Frommell to approve the Police report. (Passed: 6 ayes, 0 nays)
PUBLIC WORKS REPORT:
A. HARD FLOOR SCRUBBING MACHINE: Motion, Peterson/Prestwood to purchase a hard flood scrubbing machine in the amount of $3,408.64 that will be used to clean the floors in the Community Building and Village Hall. Roll call: Frommell, aye; Peterson, aye; Prestwood, aye; Wilkinson, aye; Brennum, aye; Perkins, aye. (Passed: 6 ayes, 0 nays)
Public Director Mike Bartels informed the Board that his father-in-law passed away. He informed the Board that he would be taking Tuesday afternoon and Wednesday off for the visitations and funeral.
Motion, Frommell/Peterson to approve the Public Work’s report. (Passed: 6 ayes, 0 nays)
CLERK-TREASURER’S REPORT: Village Clerk presented her written report.
A. EMPLOYEE VACATION HOURS CARRIED OVER: Motion, Prestwood/Wilkinson to allow Mike Bartels to carry over 29.33 hours of vacation into 2012 and Susie Ziebarth 20.44 of her vacation hours into 2012. (Passed: 6 ayes, 0 nays)
Susie and Mike informed the Board that they are planning on using some vacation yet this year, therefore these numbers will be lower.
B. PRIORITY LIST: The Village Board reviewed the priority list and made no changes.
C. VILLAGE CLERK’S VACATION: Motion, Wilkinson/Peterson to approve the Village Clerk’s vacation for December 30, 2011, through January 6, 2012. (Passed: 6 ayes, 0 nays)
D. CHANGING BOARD MEETINGS TO THE SECOND TUESDAY OF THE MONTH UNTIL JUNE 2012: Board member Liz Wilkinson will be starting EMT classes which will be held on Monday nights and asked if the Regular Board meetings could be changed to the second Tuesday of the month until April. With changing the Board meeting to a different day, this would conflict with other Board member, therefore, motion, Frommell/Peterson to hold the January and February Regular Board meeting on the second Tuesday of each month allowing Liz Wilkinson to only miss a couple Board meetings. (Passed: 6 ayes, 0 nays)
E. VILLAGE CLERK’S REQUEST TO CHANGE THE JANUARY BOARD MEETING: Village Clerk requests to change the January Board meeting to third week in January because of her vacation. Motion, Prestwood/Peterson to hold the January Regular Board Meeting, Tuesday, January 17, 2012, at 7:00 p.m. (Passed: 6 ayes, 0 nays)
F. WORKHORSE BILL PAID IN JANUARY: Motion, Prestwood/Wilkinson to pay the Workhorse software bill by January 15, 2012. (Passed: 6 ayes, 0 nays)
Motion, Prestwood/Cole to approve the Clerk-Treasurer’s report. (Passed: 6 ayes, 0 nays)
COMMITTEE REPORTS: None
STATUS OF THE AVOCA DEVELOPMENT CORPORATION 06 NON-STOCK CORPORATION: Doug Bahr was informed by the Board that the Development Corporation is delinquent in paying their yearly filing fee and is due to be administratively dissolved by the State of Wisconsin Department of Financial Institutions on February 11, 2012. Doug informed the Board that he would look into getting the filing fees paid to continue the corporation. Motion, Frommell/Prestwood to table this topic until the February Regular Board meeting. (Passed: 6 ayes, 0 nays)
BART NIES, DELTA 3 ENGINEERING:
A. EWER’S CONTRACTING PAY APPLICATION AND CHANGE ORDER FOR SIXTH STREET: Motion, Peterson/Frommell to approve Ewer’s Contracting pay application and change order in the amount of $4,107.70 for the Sixth Street project contingent all lien waivers are complete. Roll call: Prestwood, aye; Wilkinson, aye; Brennum, aye; Frommell, aye; Peterson, aye; Perkins, aye. (Passed: 6 ayes, 0 nays)
B. EWER’S CONTRACTING PAY APPLICATION AND CHANGE ORDER FOR NORTH FIRST STREET: Motion, Wilkinson/Frommell to approve Ewer’s Contracting pay application and change order in the amount of $36,827.36 for the First Street Project contingent that all lien waivers are complete. Roll call: Wilkinson, aye; Brennum, aye; Frommell, aye; Peterson, aye; Prestwood, aye; Perkins, aye. (Passed: 6 ayes, 0 nays)
C. SUBMIT ITA AND PERF APPLICATION TO DNR: Motion, Frommell/Wilkinson to have Bart Nies, Delta 3 Engineering, submit the ITA and Perf Application to the DNR by December 31, 2011. (Passed: 6 ayes, 0 nays)
FERMENTED MALT BEVERAGES SERVED IN THE AVOCA COMMUNITY BUILDING DECEMBER 18, 2011, FOR THE BUENING CHRISTMAS: Motion, Peterson/Prestwood to allow fermented malt beverages served in the Avoca Community Building, December 18, 2011, for the Buening Christmas. (Passed: 6 ayes, 0 nays)
APPLICATION FOR TEMPORARY CLASS “B” /CLASS”B” RETAILER’S LICENSE: Motion, Prestwood/Frommell to approve the application for a Temporary Class “B”/”Class B” Retailer’s License to the Avoca and Rural Fire Department for the Annual Fisheree, February 12, 2012, at the Avoca Community Building. (Passed: 6 ayes, 0 nays)
TEMPORARY OPERATOR’S LICENSE FOR THE AVOCA FISHEREE: Motion, Prestwood/Wilkinson to approve the Temporary Operator’s license to; Dale Peterson, Larry Jelinek, Terry Yanske, Dale Riddiough, Steve Kienitz, Pat Kaul, Yvonne Frommell, Ryan Salis, and Melissa Salis for the Avoca Fisheree Celebration. (Passed: 5 ayes, 0 nays, Dale Peterson abstained)
DOOR PRIZE FOR THE AVOCA FISHEREE: Motion, Frommell/Prestwood to approve 2-two nights of free camping at the Village of Avoca Campground, excluding holiday weekends. (Passed: 6 ayes, 0 nays)
MOBILE HOME PARK LICENSE: Motion, Peterson/Prestwood to approve the yearly Mobile Home Park License for Dan Gillett. (Passed: 6 ayes, 0 nays)
RESOLUTION 561, AUTHORIZING THE VILLAGE OF AVOCA TO BORROW MONEY FROM THE AVOCA WATER DEPARTMENT FOR PARTIEAL PAYMENT OF THE BOBCAT AND MOWER: Motion, Prestwood/Peterson to approve Resolution 561, Authorizing the Village of Avoca to Borrow $14,385.00 from the Avoca Water Department to be paid toward the purchase of the T190 Bobcat and Ferris IS3100hp 61”deck mower. Roll call: Peterson, aye; Prestwood, aye; Wilkinson, aye; Brennum, aye; Frommell, aye; Perkins, aye. (Passed: 6 ayes, 0 nays)
EMS BILLING PROCEDURE: Trustee Dale Peterson asked why the Avoca Rural Fire & EMS Board did not go with the outside EMS billing consultant if they were guaranteed that the EMS would make money with this billing procedure. Also, the Board would like the Clerk to ask Lauri Lins for a draft copy of the minutes if the District does not have a meeting before a Regular Board meeting. The Board felt this would keep them up-to-date on what is happening with the Rural Fire & EMS Board. Dick Olson will be contacted regarding the EMS outside billing consultant for an explanation.
PAYMENT OF BILLS: Motion, Frommell/Wilkinson to approve the bills as presented. (Passed: 6 ayes, 0 nays)
ADJOURNMENT: Motion, Prestwood/Peterson to adjourn the meeting.
(Passed: 6 ayes, 0 nays) Meeting adjourned at 8:50 p.m.
Susan Ziebarth
Village Clerk
